Refunds

Tuition and Fee Refunds

Students are advised to be signed up for class(es) the day prior to the course start date. To receive a full 100% refund and not have a ‘W’ grade noted on an academic transcript, students must drop a class(es) by the refund schedule published in each semester’s class schedule. Students who drop a class after the published add/drop dates, will have a ‘W’ grade noted on their transcript and will receive a 90% refund up until the semester census date. Students who drop courses after the census date will receive no refund and a ‘W’ grade on their transcript. Please see the Refund Request Form for exceptions to this procedure.

Residence Hall Refunds

Students are eligible for a 50-percent refund of room fees if leaving residence within 21 days of the first day of classes for each semester or within 21 days of the start date of a specific program in which they are enrolled. Room fees will not be reimbursed after the 21st day as specified above.

Students withdrawing from the college may be eligible for a meal plan refund, prorated on a weekly basis, up to four weeks after the start of the 17-week term. Students who are enrolled in only a first or second eight-week term will be charged a prorated meal plan rate of 50 percent of a full 17-week meal plan. Departing eight-week-only students are eligible for refunds, prorated on a weekly basis, up to two weeks after the eight-week term begins. Any refund exceptions to this policy must be made in writing to the Executive Dean of Student Services and must contain the rationale for the request along with any documentation requested by the dean. Requests for exceptions to this policy will not be accepted by the dean after 15 working days from the departure of the student.

Flight Program Fees Refund

At the time of registration, students are required to have secured funding for their flight/course fees for that semester/term. We recognize that funding sources will vary on an individual basis. Students are required to complete and follow all required financial aid processes, forms and documentation. Payment of flight/course fees for aviation classes are subject to the following:

All flight/course fees to be paid in full prior to the start of the first day of class OR set up a payment plan via WWW.MyCollegePaymentPlan.com/Cochise.
Failure to make required payments may result in the student being dropped from the course and/or prohibited from continuing to participate in flight training activities.
The student assumes 100% financial responsibility for any flight/course fees incurred (used} prior to a drop, withdrawal or failure of the course(s).
All flight/course fees associated with a specific course are required to be paid in full prior to the student being scheduled for any final course stage checks or check rides.

Flight Program Refund Procedure

If a student chooses to withdraw/drop a flight course or the program; they must complete the following in order to be considered eligible for a refund under the procedure listed below:
- Request a meeting with either the Director or Chief lnstructor(s)
- Submit a written/signed request to drop the classes/program to the Director of Aviation
Any flight/course fees paid for a course the student has not begun activities in may be refunded at 100%
After the start of each semester/term students who withdraw/or are dropped from a class may be eligible for a refund of UNUSED flight fees upon completion of a full audit of their flight activities. See refund schedule below:
No refund will be granted if the refund request is made later than the last day of the next semester after the semester in which the class was taken. (Fall semester refunds must be requested no later than the end of the next spring term. Spring refund requests must be requested before the end of the next fall term. Summer session refunds must be requested before the end of the next fall term.)

Weeks 1-6 80%

Weeks 7-12 50%

Weeks 13-21 0%

There is no refund available after the 12th week.

NOTE: Students who drop prior to the start of the semester/term will receive a full refund of their
flight/course fees.

NOTE: Tuition, housing/meal plan refunds will be honored based on the meal plan/housing and tuition refund policy of Cochise College. See these policies for details.

Federal Title IV Financial Aid Refunds

The Federal Pell Grant, Supplemental Educational Opportunity Grant (SEOG), and Federal Direct Student Loan programs are subject to this repayment provision. Students who completely withdraw before completing 60 percent of the term are subject to this policy and may owe a repayment of the unearned portion of their grant funds. Students have 45 days to return the funds to Cochise College. If repayment is not made during the 45 days, the repayment owed will be turned over to the Department of Education for collection. Once a repayment is turned over to the Department of Education, eligibility for additional federal aid is suspended until satisfactory payment arrangements are made.

The Federal Pell Grant and Supplemental Educational Opportunity Grant (SEOG) programs are subject to this repayment provision. Students who have received student loan funds are responsible for completing an exit interview and for notifying their lender of the withdrawal or dropping below 6 credits. The federal work-study program is not subject to the refund policy.

The withdrawal date is the date:

The student began the withdrawal process prescribed by the institution;
The student otherwise provided the school with official notification of the intent to withdraw; or
The last date the student academically participated in the course.

The percentage of the payment period or period of enrollment completed for which assistance was awarded is calculated by dividing the total number of calendar days comprising the payment period or period of enrollment for which the assistance is awarded into the number of calendar days completed in that period as of the day the student withdrew.

Additional policy and regulatory information is available from the Financial Aid Office.